Working at Gothcon

Important information to resolve first.

This year there will be a slightly different structure for our volunteers. We will be a little more firm in that you need to be pre-registered for the convention as an official, game leader or event helper before February 20th in order to be able to count on receiving rewards that we have to pre-order.

New for this year:

Gamemaster
Would you like to host a role-playing game during Gothcon? Contact C-Rollspel at rollspel@gothcon.se

Event assistant
If you would like to be an event assistant, please make sure to register/sign up in our registration system below as usual but not as an official. You will then be asked to fill out a form from the organizer.
This is not 100% ready, more info will come, if you have questions, contact arrangement@gothcon.se

NOTE: Even though it is not open for these two groups yet, we will still provide the perks that are planned, such as food, dormitory, entrance and mug.

Apply to work

Great that you want to work as an official at GothCon XLVIII!

Please read the information on this page before applying, even if you have worked with us before. Then go to our notification system which opens in connection with the ticket release and register as an official!

We will contact you via email when we can after you have submitted your application. This may take a little extra time, but we will not forget you.

Contact

Questions and concerns about being an official at GothCon?
Email us at: personal@gothcon.se

What is required of me as an employee?

When you arrive at GothCon, you must register at the official check-in. Where you are registered and we in the staff help you get started.

As an official at GothCon, it is important that you arrive on time for your sessions and bring a good mood with you. You will receive information and instructions from your passport managers that you need to take to heart.

During the entire time you work at GothCon, you must wear the staff shirt or other work clothes provided to you at the convention.

Can't think of any of your assigned passes? Notify HR as soon as possible.

Have any difficulties working with certain tasks? Don't be afraid to apply anyway! At GothCon there is room for everyone, if you contact us we will be able to work something out.

Pass

A shift as an official at GothCon is usually 4 hours long.
A cleaning pass is 3 hours long, but is worth as much as a regular pass.

This year's sessions will be between 7:00 AM and 1:00 AM.

Please note: If you participate in the entire final city on both Sunday and Monday, these correspond to 3 work shifts.

This year's rewards

Depending on how many shifts you work, you will receive different rewards in return. Before you start your first shift, you will receive a staff shirt. You will wear it the entire time you work at the convention. Below is a list of what you will receive for each shift you work.

Official passport – Applies to officials for Gothcon's functions.

Shift 1

  • 1 meal in our Dining/Café
  • Official's T-shirt
  • 25% cheaper entry (total 25%)

Shift 2

  • 1 meal in our Dining/Café
  • Sleep free of charge in our officials' dormitory (only applies to pre-registered officials, otherwise subject to space)
  • 25% cheaper entry (total 50%)

Shift 3

  • 1 meal in our Dining/Café
  • GothCon Mug
  • 50% cheaper entry (total 100%)

Shift 4

  • 1 meal in our Dining/Café
  • GothCon T-shirt – Only if you register before February 20th

Shift 5+

  • 2 meals in our Dining/Café

Area descriptions

Below is a list of our work areas, roughly what duties they entail and when during the convention they are needed.

Log in

Thursday before the convention

In Intlogg, we go through, outline and register all the halls that we use during the convention. In order for us to be able to open dormitories for participants as quickly as possible and to be able to clean up after the convention, we need to make an inventory of where everything was.

Good to know
Bring good shoes, something to drink and a snack. It will be a low day for both staff and officials and we never know when we will get a chance to eat. If you do not pre-register, we cannot promise that we can provide you with anything extra as we pre-book things.

When?
The work with logging in is done on the Thursday before the convention starts and continues until we have logged in all the halls that we will use.

Clean

During the convention

As a cleaning officer at GothCon, the main task is to make sure that the halls, corridors and toilets we use look neat and clean.

There will be house managers with overall situational control who inform the cleaning staff what needs to be done in the various houses. Meeting point outside the Café.

When?
We need cleaning staff throughout the convention.

Café

During the convention

There are always things to do in the café and the tasks are varied.

As an employee in the Café, you replenish goods in our fridges and on our sales surfaces, man the cash register, make toast to order, answer questions and ensure that there is always coffee ready. Everyone helps to make sure that the cafe is clean and tidy.

It may happen that you have to jump in and help the other departments of the service if necessary, but always in agreement between the café manager and the clerk.

Good to know
In the café, it is important that everyone is a team player, that you can take instructions effectively and that you can interact with customers in a friendly and professional manner.

You are on your feet most of your shift, but of course not all the time.

If you have a disability or need adaptations of work tools and want to know more about how we can meet your needs, do not hesitate to contact us with your questions.

As a civil servant, you need to be prepared for the fact that the work pace can vary and at times be high.

When?
We need cafe operators throughout the convention starting on Thursday afternoon/evening. There is a great variety of shifts as the Café is open from early morning to late evening.

Kitchen

During the convention

As a clerk in the kitchen, you support the kitchen managers in their work and mainly perform simpler tasks such as making messes, making baguettes, sandwiches, smoothies, etc. for the Café, but you can also assist the kitchen managers with cooking for the mojj.

In the kitchen, we cook in large quantities, which requires the ability to handle large recipes and follow specific instructions (For example, when using commercial kitchen utensils).

Good hygiene practices are important to avoid contamination and ensure food is safe to eat.

Keeping the kitchen clean and safe is a central part of the work.

Good to know
Working in a commercial kitchen can sometimes be physically demanding and but also creatively satisfying, here there are opportunities to develop skills in cooking, leadership and logistics.

As the food often has to be served at specific times, it is important that our kitchen managers can plan and organize work to meet important deadlines.

As a civil servant, you need to be prepared for the fact that the work pace can vary and at times be high.

When?
The kitchen needs staff during the entire convention!

My

During the convention

As an official at Mojjen, you will work to keep our service of hot food going for hungry visitors, organizers, staff members, etc. At Mojjen, your duties will involve either working at the cash register or serving food.

Together with the Mojj manager, you ensure that it is clean and tidy when serving and that it is tidy. Some cleaning and dishes are part of the job.

Good to know
What's fun about Mojjen is that you have the opportunity to meet many people and make them happy as we place great emphasis on good service.

As a civil servant, you need to be prepared for the fact that the work pace can vary and at times be high.

The first session of the day begins with preparations before Mojjen opens for the day. The last shift of the day ends with cleaning up after closing and putting Mojjen in order before going home.

When?
We need officials for Mojjen throughout the convention.

Reception

During the convention

The reception is the first port of call for visitors to the convention. We who work at the reception have a good attitude, are thorough and manage to be pleasant despite the sometimes somewhat stressful work environment. The duties include answering people's questions, checking in visitors and helping with account registrations. We also take care of found/lost items. If you've been to the convention before and know how it works, that's a bonus.

When?
We need clerks for the reception during all days of the convention, Thursday to Sunday, but the reception will be open around the following times:
Thursday from the time we are ready for opening on Thursday until the queuing visitors run out.
Friday and Saturday: 08:00 to 00:00
Sunday: 08:00 until the convention closes.

Merch

During the convention

We need a couple of social and happy staff here. The job will be to meet customers, manage the cash register, replenish goods and help with inventory and distribution of merch.

Auction

During the convention

Auction duties include carrying auction items from the stage to the buyer and handling cash/change between the buyer and the cashier.

When?
The times to work during the auction are between 14:30-21:00 on Saturday.

Final city

Sunday afternoon/Monday after the convention

At the final cleaning, we go through all the premises we have been in, clean up after ourselves and make sure everything is where it should be according to the floor plans from Intlogg.
There are two days where staff are needed for the final city. The first is on the Sunday after the end of the convention and the second is on the Monday after the convention.
Please note that the final clean will continue until we are done. If there are many of us, it goes quickly and as a bonus you will be invited to food and get various end-of-town loot.

Note:
If you work the whole weekend Sunday + Monday, you can take credit 3 work shifts.
However, you should bear in mind that you cannot use your rewards for food during the convention, but get food during the pass, and get to take part in the final city dinner.

When?
We finish cleaning on Sunday afternoon and on Monday after the convention.

Other data

During the convention
There are a few other tasks during the convention, such as resource in the cafe house, a task that is more varied. You clean when needed, otherwise you help in the Café or Reception where needed.
Then we have a store that sells Gothcon products, here we need a few people who like to sell, be nice and social.
These cannot be clicked in as optional information as there are so few places, but where there is space for free text, write if any of this is desired and we will look at the possibilities!